THE is committed to ensuring a safe, inclusive and enjoyable experience for all our delegates.

To help you prepare for your upcoming visit, we encourage you to review the key information and travel advice below.

Before traveling, we recommend checking the travel guidelines and recommendations from your home country's embassy. Additionally, we advise consulting your primary care provider to determine whether any vaccinations or other health preparations are needed for your trip.

Stevens Institute of Technology
1 Castle Point Terrace
Hoboken, NJ 07030
United States

Some attendees may require a visa to enter the US. Please note that it can take several weeks to process a visa application so early application is recommended.

Check if you need a visa

We can provide visa invitation letters for ticket holders when requested. Please email a photo/scan of your passport to events@timeshighereducation.com once you have booked your ticket.

We cannot accept any responsibility for visa applications. Where a delegate is unable to attend because of failure to obtain a visa on time, the normal cancellation policy for the ticket fee will apply.

We recommend having travel insurance for the duration of your trip. Please contact your travel agent for further details.

Newark Liberty International Airport (EWF), New Jersey

This airport is the closest to the campus, just 16 miles away. The journey takes 25-30 mins by car (Uber/Lyft/Revel, taxi or rental). A taxi costs $50-60, find out about taxis from EWF.

John F. Kennedy International Airport (JFK), New York

Located in New York City's borough of Queens, this airport is 24 miles from the campus. The journey takes 1h30 by car (Uber/Lyft/Revel, taxi or rental). Find out about taxis from JFK.

LaGuardia Airport (LGA), New York

Located in New York City's borough of Queens, this airport is 16 miles from the campus. The journey takes 1h30 by car (Uber/Lyft/Revel, taxi or rental). Find out about ride-hailing services, taxis and car rentals from LGA.

Driving directions

If you are driving, you can find recommended driving directions from these regions on Stevens Institute of Technology's website:

• New York City via Lincoln and Holland Tunnels
• Northern New Jersey and George Washington Bridge
• Upper New York State
• Points west and northwest of Hoboken via I-78 and I-80
• Points south-west of Hoboken and Newark Liberty Airport
• Points south of Hoboken

Delegates are responsible for reserving and covering the cost of accommodation for the duration of their stay.

Below you will find the recommend event hotel as well as a map through which you can easily browse for hotels and private accommodations. Hover over an accommodation to view travel times and distances to the venue.

The Westin Jersey City Newport, by Mariott Bonvoy

479 Washington Blvd, Jersey City, NJ 07310

Ideally positioned just minutes from the Newport PATH station, Liberty Science Center, Liberty State Park and Newark Airport, this pet-friendly hotel offers on-site parking and room service. Work out at the hotel's fitness studio, relax in a refreshing indoor pool and satisfy your appetite with healthy American cuisine overlooking the waterfront at Fire and Oak.

We have secured the discounted price of $299/night until September 15. To book, click on the relevant black pin on the map below. 

W Hoboken, by Mariott Bonvoy

225 River Street, Hoboken, NJ 07030

Perched on the waterfront directly across from NYC, this hotel in downtown Hoboken is steps from the PATH and NY Waterway Ferry, enabling easy access to Manhattan. Closer to home, you can stroll to noteworthy cultural attractions like the Hoboken Historical Museum. Break a sweat at the hotel's gym, savor a local and sustainable meal at Halifax, and enjoy cocktails and conversation at The Living Room.

Rates start at $466/night. To book, click on the relevant black pin on the map below.

To protect your personal safety we recommend:

• avoiding having valuables on show
• taking safe and reliable transport
• travelling with colleagues or other delegates, especially at night
• being alert in crowded and tourist areas, airports, restaurants, pubs and bars and on public transport
• keeping your card in sight and concealing your PIN when using ATMs and paying by card

The US's main emergency service number is 911. Call this number if you need urgent help from police, fire or ambulance services.

What is the main language?
English is the most widely spoken and the language of official business and commerce, with Spanish being the next most commonly spoken language.

Which currency can I use?
The US’s currency is the US dollar (USD, $) which is subdivided into 100 cents (c). Notes come in denominations of $1, $5, $10, $20, $50 and $100, and coins come in denominations of 1c, 5c, 10c, 25c, and $1. While most shops and restaurants accept credit cards, it is still a good idea to have some cash on you (especially small change). ATMs are easily accessible in most shopping malls, petrol stations and supermarkets.

Which plug socket is used?
The US uses type A and B plug sockets. The standard voltage is 120 V at a frequency of 60 Hz. We would recommend bringing a universal adapter.

Will wi-fi be available?
Free wi-fi is available throughout the venue. Connection details will be displayed at the check-in desk.

Are there data roaming charges?
You will need to check the exact charges with your network provider but most international delegates will incur high data roaming charges. We recommend buying an eSIM via Airalo which gives you 1GB of data for 7 days for US$4.50. Use our referral code TIMESH7718 for US$3 off. We recommend checking that your phone supports eSIMs before making your purchase.

Is tap water safe to drink?
Tap water in urban areas is safe to drink and cook with, however tap water in rural areas is not always safe.

Do you have any guidance for LGBTQ+ delegates?
Homosexuality is legal and it is illegal to discriminate based on sexual orientation. For more information and advice for LGBTQ+ travellers, visit the International LGBTQ+ Travel Association's website.